Support procurement and vendor management activities.
Source products and services based on organizational requirements.
Coordinate with suppliers and vendors to fulfil purchasing requirements.
Prepare and manage purchase orders and related documentation.
Track deliveries and follow up with vendors to ensure timely procurement.
Ensure procurement activities are completed in line with organizational requirements and procedures.
Key Responsibilities
Handle purchase requisitions and coordinate end-to-end procurement activities.
Coordinate with internal teams to understand purchasing requirements and ensure timely fulfilment.
Source and evaluate products and services based on quality, pricing, availability, and delivery timelines.Identify, evaluate, and onboard reliable suppliers and vendors.
Obtain and compare quotations from multiple vendors and support negotiations on pricing, payment terms, delivery schedules, and other commercial terms.
Communicate with vendors regarding quotations, pricing, product/service availability, delivery schedules, and other procurement requirements.
Prepare, issue, and track purchase orders while ensuring all required approvals are completed.Follow up with vendors to ensure timely delivery of materials and services.
Evaluate vendor performance based on quality, pricing, service, reliability, and delivery, and maintain strong relationships with existing and new suppliers.
Visit vendors and suppliers when required for meetings, negotiations, quality inspections, or business discussions.
Monitor market prices and identify opportunities for cost optimization and savings.
Support procurement activities within approved budgets and organizational procurement policies and procedures.
Maintain and update procurement-related information in Zoho, including purchase orders, vendor records, quotations, and procurement status.
Maintain accurate and up-to-date purchase, quotation, invoice, vendor, and other procurement documentation.
Track inventory levels and coordinate with relevant teams for timely replenishment of materials when required.
Coordinate with warehouse, finance, and operations teams regarding procurement, delivery, inventory, and payment requirements.
Address and resolve basic vendor-related issues concerning delivery, quality, and supply.
Ensure proper procurement records, approvals, and supporting documentation are maintained for audit and compliance purposes.
Support the monitoring of vendor contracts, commitments, and other commercial obligations.
Required Skill & Experience
1–3 years of experience in procurement, purchasing, vendor management, or a related field.
Good communication and negotiation skills.
Ability to compare quotations and evaluate vendors based on price, quality, and delivery.
Working knowledge of Zoho or similar ERP/procurement software.
Good MS Office/Excel skills.
Strong follow-up, coordination, and documentation skills.
Willingness to travel locally/regionally to meet vendors and suppliers as required.
Ability to work independently and coordinate effectively with internal teams.
Candidates with experience in technology, engineering, manufacturing, or space-sector procurement will be an added advantage